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Terms and conditions

Once you have signed a housing contract with us you have agreed to follow the Terms and conditions of LU Accommodation. As your landlord, we are bound to follow the Residential Tenancies Act and you as a tenant are bound to follow the conditions of your contract.

Rental terms and period


I am aware that...

1. I must be conducting studies at Lund University to rent a room/apartment from LU Accommodation.

2. LU Accommodation does not own the room/apartment that is rented. LU Accommodation rents the room/apartment from the building owner and sublets it to the tenant.

3. I am not allowed to sublet the room/apartment under any circumstances. Only a person who holds a contract with LU Accommodation is allowed to reside on the premises (unless otherwise stated by LU Accommodation).

4. All rooms/apartments are single occupancy (unless otherwise stated by LU Accommodation) with only the contract holder being allowed to live there.

5. Rooms/apartments are rented for the full rental period stated, with payment liability independent of the actual arrival or departure date.  I, the tenant, cannot move into the room/apartment before the start of the rental period.

6. I must move out of the room/apartment by 12.00, at the latest, on the last day of the rental period.

7. I can shorten the rental period, by informing LU Accommodation in written form. I have to give a minimum notice of three full calendar months.

8. I do not have to cancel the contract if I intend to stay for the agreed rental period.

9. LU Accommodation does not offer the possibility to move to an alternative room/apartment. LU Accommodation however reserves the right to move me to another accommodation if deemed necessary.

10. I must follow all deadlines set by LU Accommodation. Failure to follow these deadlines, (for example those for application, accepting of contract, induction, deposit/rental payments or extension requests) may invalidate the application and risk the termination of the contract.

 

Rental costs


I am aware that...

11. I am obliged to pay the monthly rent on or before the deadline date specified on the online housing account. Failure to pay the rent on time will incur late payment fees, and ultimately the termination of the housing contract. Costs in connection with these actions (such as court costs or legal fees) will be paid by me, the tenant. My home university or host department as well as local authorities may be contacted, if I do not fulfil these obligations.

12. The rent is based on the rent LU Accommodation pays for the room/apartment to the building owner on the date of my electronic signature of this contract. If the building owner modifies the rent after the start of the rental period, LU Accommodation reserves the right to modify the rent accordingly.

13. The rent includes water, heating, electricity, internet, laundry facilities and basic furnishing (e.g. bed, wardrobe, desk and chair).

14. I am obliged to pay a deposit of SEK 2000 upon accepting the housing contract. The deposit, minus deductions as per §20, will when possible be refunded to the bank account or credit/debit card from which the payment originated after a final inspection of the room/apartment. Failure to pay the deposit can lead to the termination of the contract.

 

Inspection and maintenance


I am aware that...

15. I am obliged to inspect the condition of the room/apartment when I arrive and fill out an Inventory report. The Inventory report is to be submitted online to LU Accommodation within 72 hours of the arrival. The Inventory report will not lead to any reparations or replacements.

16. I am obliged to report any problems regarding maintenance, repair or replacement by submitting an online Fault Report. I will not be charged for normal maintenance work.

17. I will not receive any rent reduction for disturbances caused by LU Accommodation or its associates when necessary maintenance of the room, apartment or building is required.

18. I am fully responsible for the room/apartment that I am renting. I am liable for repair costs for damage caused by my or my visitors’ actions.

19. LU Accommodation does not provide any type of insurance. It is my responsibility to verify that I am covered by the insurances provided by Kammarkollegiet for students at Lund University (e.g. Student IN, Fas+, Insurance for foreign visitors).

20. A Final Inspection will be carried out after I have moved out. Based on this, costs for damages, items left behind and/or insufficient cleaning will be deducted from the deposit or sent out as an additional invoice to me, the tenant.

21. A Preliminary Inspection/Room Assessment may be carried out in the weeks before my departure. I am obliged to be present if instructed by LU Accommodation. This inspection/Assessment does not determine the result if the final inspection.

22. LU Accommodation and/or the building owner and its associates are allowed to enter the room/apartment in my absence in order to carry out critical maintenance if necessary.

 

Keys


I am aware that...

23. I will only receive one set of keys. The keys must be collected personally by me, the tenant, during LU Accommodation’s visiting hours. A valid Identification Card or Passport and the Letter of Acceptance or Notification of Selection Results must be presented when collecting them. Exceptions and specific rules may apply, if previously stated by LU Accommodation.

24. Before collecting the keys, I must complete the online induction.

25. If the keys are lost, LU Accommodation must be informed immediately. Reserve keys will be issued and I, the tenant, is liable for costs for replacement keys and lock changes if the lost keys are not recovered within two weeks.

26. I must have vacated the accommodation and returned the keys to the LU Accommodation office before 12.00 on the last day of the rental period, at the latest. If I leave outside of visiting hours, specific instructions must be followed. If the keys are not returned to LU Accommodation by the end of the contract and according to the instructions received from LU Accommodation, a late return fee might be applied.

27. If the keys are not returned on time or if I, the tenant, fail to lock the room/apartment door at the time of departure, I will be liable for late fees as well as the costs for lock changes and any damages incurred.

 

Rules and regulations


I am aware that...

28. No changes are allowed to be made to the room/apartment without previous consultation and the written agreement of LU Accommodation. It is forbidden to modify walls, ceilings, floors, fixtures or furniture (eg. painting, drilling holes, etc).

29. I am responsible for all furniture in the room/apartment. I, the tenant, will be charged for all repair and/or replacement, in case the furniture is in an unacceptable condition at departure.

30. No used furniture that might carry the risk of vermin infestation, or cause marks and damages, is allowed to be brought into the room/apartment or building. I, the tenant, will be liable for costs incurred by infractions.

31. I am obliged to check the room/apartment for vermin regularly and report to LU Accommodation immediately if an infestation is suspected. In case of infestation then I, the tenant, will make sure to minimize the spread of vermin by not moving furniture, clothes or bed linen to other rooms/areas. I must agree and follow all procedures laid out by LU Accommodation regarding vermin infestation; as long as all instructions are followed, costs for pest control will be free of charge.

32. Cleaning and upkeep of my accommodation is wholly my responsibility.

33. Cleaning and upkeep of common areas during my stay is wholly my own and my neighbors’ responsibility. LU Accommodation may perform inspections of corridors and common areas without previous notice, and may charge the tenants of a shared corridor/apartment for supplementary cleaning after successive inspections indicating a continuing problem.

34. Garbage and waste are to be separated in accordance with the instructions found at the housing area and on LU Accommodation’s website. It is prohibited to leave any garbage outside of the designated bins/containers in the respective recycling/garbage rooms.

35. Smoking is prohibited inside all rooms/apartments and buildings, as well as near entrances, windows or ventilation shafts. I, the tenant, am liable for costs for restoring or cleaning the room/apartment from smells and residues caused by smoking.

36. Loud noises and disturbances are prohibited after 22.00. Any activities that might interfere with the peace, comfort or convenience of other tenants living in and around the residence is strictly forbidden.

37. I am responsible for my own and my visitors’ conduct. I, the tenant, am liable for costs incurred (for example the call out fee of security officers) for disturbances caused by me or any of my visitors. Any person let into the building or corridor by me, the tenant, is considered a visitor (also as per §43).

38. I am not allowed to have any pets in the room/apartment or building. If I, the tenant, am in need of a service animal LU Accommodation must be contacted and a written agreement must be made.

39. I must respect the rules and hours of use when using shared facilities such as laundry rooms.

 

Safety and security


I am aware that...

40. All regulations regarding fire safety must be followed, as detailed on LU Accommodation’s website and in the buildings.

41. I am responsible for checking that the fire alarm is working properly and, if needed and applicable, replacing the battery. If any other fault should occur, I, the tenant, is obliged to report it to the caretaker immediately.

42. I will be charged for fire alarms triggered by my own or my visitors’ carelessness. I should pay special attention to the risk of activating the fire alarm when cooking. It is a violation of Swedish law to tamper with or remove fire alarms, sprinklers or extinguishers. Under no circumstances am I allowed to dismantle or take down fire alarms.

43. It is forbidden to prop open corridor or main entrance doors as this is a contravention of both security and fire prevention regulations.

44. It is forbidden to block entrances, stairwells and corridors as the building must be evacuated quickly in the event of a fire or other emergencies. Objects blocking exit paths will be seized and returned at a fee.

45. Bicycles must be parked in bicycle stands or garages at all times. Tenants not respecting this regulation risk having their bicycle/s removed. The cost for this may be charged to the tenant responsible.

46. LU Accommodation and/or the building owner and its associates are allowed to enter the room/apartment in my absence if there is reasonable suspicion of a breach of security or fire safety.

47. I am aware that unacceptable behavior on my behalf, such as breaking any part of this contract or causing damage or disturbance to the facilities or my neighbours, will lead to my Lund University department and my home university being notified and my contract being placed at risk of termination.

 

Special rules


I am aware that...

48. If I am a non-EU/EEA citizen and required to pay tuition fees to Lund University, I am eligible for a housing guarantee that ensures one contract offer. All regulations presented on the LU Accommodation website and/or outlined by LU Accommodation staff must be followed.

49. Special rules apply if I live in a corridor room. As a responsible corridor mate, I am expected to contribute to kitchen duties. I am obliged to take part in the cleaning routines for my corridor. Often the students living on the corridor have a common fund to buy common supplies. I will separate my waste in accordance with the routines in my housing area. If the cleaning of the common areas is not acceptable, a cleaning company may be called in and the cost will be charged to the tenants on the corridor.

50. Special rules apply if I live in an apartment/studio. In apartments/studios with a kitchenette/kitchen, kitchen utensils are included. I am required to use environment friendly detergents, defrost the refrigerator and freezer regularly and separate the waste according to the instructions found in the waste disposal room. Never hack off ice in the freezer since this can damage the freezer coils.

 

I am aware that unacceptable behaviour on my behalf, such as breaking any part of this contract or causing damage or disturbance to the facilities or my neighbours, will lead to my Lund University department and my home university being notified and my contract being placed at risk of termination.

 

Terms and conditions

terms and conditions

LU Accommodation Student

Sofieberg
Sofieberg

LU Accommodation - Student
Address: Tunavägen 20 Lund

Regular visiting hours:
Mon - Fri 13:00 - 15:00

Telephone: +46 (0)46-2220100
(press 2 for English and then 1 for accommodation)
Telephone hours:
Mon - Fri: 09:00 - 12:00 & 13:00 - 15:00

Email: luacc [at] service [dot] lu [dot] se